Robotic Process Automation has created a great deal of buzz in and around the technology space. The main aim of RPA is to let the bot do the tasks which are easy, repetitive and documented such that going with the rules even a bot able to complete the task.

Also,Telebright has harnessed the power of Robotic Process Automation (RPA) to revolutionize task management. With RPA, Telebright’s innovative approach enables bots to seamlessly handle routine, rule-based, and well-documented tasks.

In the realm of software development businesses, the selection of the right Robotic Process Automation (RPA) tool stands as a pivotal decision before embarking on any software or robot creation. The choice of an RPA tool holds the potential to significantly shape the results of the entire automation journey, exerting a direct influence on the overall outcome of any RPA implementation process.

Even before Robotic Process Automation came into the picture, enterprises were using automation tools for processing tasks with simple hacks, excel automation, and macros. They were not scalable or reliable still they increased the productivity of employees.

In our last blog, we have already discussed what is RPA technology, its benefits and how the enterprise can use it to their best, here in this blog we will talk about top RPA tools and their core functionalities.

Category of RPA Tools
Built as the extension of the past generations of bots, here are 3 main categories of RPA tools on the market.

Programmable RPA bots: Programmers need to understand and code a set of inputs governing how the RPA bot will interact with other systems. It was the first generation of RPA tools.
Self-learning solutions: These tools witnessed hours of human employee activity, understood the process and then took over the platform and started performing the same task.
Cognitive/intelligent automation bots: Cognitive automation bots are augment self-learning bots with advanced functionalities (like Natural Language Processing, image recognition, and machine learning) which can learn and deal with both structured and unstructured data.

RPA Tool Categories
Description
Programmable RPA bots
Communicate with other systems depending on the user inputs or requirements of clients
Self learning RPA tools
Optimize human actions & perform the same on different platforms
Cognitive automation bots
Similar to self-learning bots that manage unstructured data & make decisions depending on unstructured & complex inputs
Core Features and Functionalities of RPA Tools
An RPA tool can effectively make business functions highly efficient. As businesses adopt RPA solutions to be more competitive, it’s easy to get lost in the large pool of RPA features & functionalities offered by the providers. Any RPA tool that you select must have the following features:

Rich Analysis: The rich analytical features helps to address the performance of the workforce without integrations

Robust encryption & security features: The encryption capabilities of RPA help in smooth operations & keeping data secure

Version Control: It enables storage of every bot version to identify & determine the basic differences between multiple bot versions in the certain processes

Hosting & deployment option: This feature reduces issues related to central server synchronization & runtime updates

Script Less Automation: With this feature, RPA developers can easily create tools by using the drag & drop interface.

Let’s check the market presence of the RPA tools and their current offerings

The graphical representation is according to the Forrester Wave report: Robotic Process Automation, Q2 2018.

RPA Tools Comparison – Top Tools In 2023
It’s tough to focus on 2023’s top RPA tools comparison as there are many appreciated RPA vendors providing their own tools to automate a range of business processes with ease. However, here we are discussing the top 5 RPA tools which will help you to streamline the selection steps.

1. Kofax Kapow
Kofax Inc. is a process automation software provider based in Irvine, California. They offer process management, RPA, e-signature, mobility and customer communication services to multiple customers in 70 countries worldwide.

Kofax Kapow is the most efficient way to acquire, enhance and deliver information from any application and data source or enterprise system without coding. It supports all types of application environments and data sources, including websites, portals, enterprise systems, and legacy applications, Excel, Email, XML, JSON, CSV, and SQL. It can automatically publish robots with standard Java, .NET, SOAP, RESTful interface which is used to control robotic processes from external applications and remote systems.

2. Blue Prism
Blue Prism group is a multinational software organization based in the UK. They pioneered RPA to reduce the high risk and low return processing work and data entry job manually.

The technology used is based on Microsoft.net framework and it supports any type of platform and applications. It allows the design automation process that too within IT governance. The tool supports the internal and external decryption and encryption keys. The users are provided with audit logs enabling. The customized code of .NET provides a high rate of robustness.

3. UiPath
UiPath is a global software company based in New York City. With the help of UiPath tool, it is easy to manage automated business processes and the virtual workforce.

It is based on an on-premise and cloud deployment method which makes it capable to deploy and manage all things in one particular place. The main advantage of UiPath is that it offers desktop contribution and Citrix environment which is good for BPO automation. It is based on Microsoft SharePoint workflow, Kibana elastic search.

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4. Automation Anywhere
Automation Anywhere is based in California, US. It caters to businesses looking to deploy a digital workforce composed of bots which can offer complete end-to-end business processes. Be it cloud, datacenter or desktop, automation anywhere can be deployed in any environment. It can protect all the architectures and control the processing. Microsoft is its base technology.

5. NICE
Neptune Intelligence Computer Engineering which is commonly known as NICE is a publicly traded software company based in Israel. It enables enterprises to operationalize Big Data. It delivers both desktop and server automation, so employees can focus on productivity. It can also automate cross-application processes by combining with any third-party or home system, including CRM, billing, MS Office, virtualization, and networking.

For your convenience, we have shared a complete RPA tools comparison table below:

Parameters
Kofax Kapow
Blue Prism
UiPath
Automation Anywhere
NICE
Launch Data
1985
2001
2005
2003
1986
Learning Platform
Community edition unavailable
Trial version unavailable
Community edition available
Community edition available
Community edition unavailable
Reusability
Yes
Yes
Yes
Yes
Yes
Base Technology
.Net & Java
C# (Basics)
C# & Microsoft
Microsoft
VB scripting & C#
User-friendliness
High
High
High
Medium
Medium
Accuracy
High for file handling & web automation
Web, desktop & Citrix automation available
Built for BPO automation and Citrix automation
Good efficiency across all mediums
Best for tasks that need very less subjective judgment
Reliability
Low
High
Moderate
–
Moderate
Operational Scalability
Scalable with multi thread architecture
High execution speed
Avg in performance
Limited large-scale deployment
Fast execution & very scalable
Cognitive Capability
Medium
Low
Low
Medium
Low
A Complete Checklist For Selecting RPA Tools
The selection of the RPA tool is a crucial decision for businesses as it has a huge impact on the effectiveness & efficiency of automation. The below checklist will help businesses consider key factors and make the proper decision while determining the RPA implementation.

1. Process & system compatibility:
In order to enhance efficiency, it’s important to choose RPA solutions compatible with the existing business process or system operations. This mainly includes operating system compatibility & integration with existing databases and software.

2. Technology features:
There must be some technical highlights that businesses need to look for such as adaptability, re-usability, base technology, etc. Since RPA tools manage private data & information, businesses should verify all security features & functionalities of the tools. Otherwise, systems may become highly vulnerable to privacy issues & malicious attacks.

3. Scalability:
Scalability is one of the crucial aspects that help to determine how an RPA tool responds to business requirements easily. Businesses also check expanded accessibility in the tools. An RPA tool must be able to integrate with the latest technologies easily.

4. Customizability & flexibility:
An RPA tool with high customizability & flexibility helps to meet all your business needs & goals. So, as a business owner, you should choose a tool that enables you to make changes & quickly updates the process of automation as needed.

5.  Ownership Cost:
The total ownership cost is an essential aspect that must be considered before selecting RPA tools. This is because the cost of ownership depends on different factors like respective license fees, implementation costs, vendor fees, maintenance, etc. Evaluating the RPA tool cost with the business’s roadmap is necessary to achieve long-term success.

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Final Words
Each RPA tool comes with unique features to support business automation. All have great potential and allow large-scale bot deployment where the user can easily schedule a robot to run at a different time.

However, before you choose any of the above-mentioned tools, you have to thoroughly scrutinize which will be best suited for your business automation. You will need an appropriate roadmap to RPA.

Are you planning to implement RPA in your business process?

Over the years we are helping enterprises to make about 25 to 50% cost savings, to improve the accuracy and efficiency of the process execution, and to cut human intervention.

We offer end-to-end delivery and maintenance services with flexible support from product specialists. Come talk to us today, for a free consultation, Contact Us.