Travel Management Companies – TripFro

Travel Management Companies (TMCs) are travel Companies that manage organizations’ corporate or business travel program. They will often offer an end-user online booking tool, mobile application, program management, and consulting teams, executive travel services, meetings and events support, reporting functionality, and more.

Non-Profit Travel Management companies also require services to manage complex visa requirements, pre-trip medical needs, remote area travel, and immediate disaster relief planning. These companies use Global Distribution Systems (GDS) to book flights for their customers. This allows the travel consultant to compare different itineraries and costs by displaying availability in real-time, allowing users to access fares for air tickets, hotel rooms and rental cars simultaneously.

Services Provided by a Travel Management Company

As well as simply making flight or hotel reservations, the TripFro will offer many other ancillary services such as aircraft charter, airport lounges, parking and transfers, hotel bed requests, car hire, operators, foreign exchange, group travel, hotel bill backs, insurance, leisure travel, marine travel, meal requests, meet and greets, passport and visa procurement, rail tickets, roadshow services and venue sourcing.

Company and individual profiles are safely stored protect all personal travel requests are adhered to within an overall travel policy with every booking.

Other management services will often build MIS reporting, account management, risk management, cost/expense management, traveller tracking/security and travel policy loyalty. Many TMCs will now also offer online self-booking tools whereby organisations can make their own flight and hotel reservations and bookings. Travel management companies will also typically handle with vendors/suppliers to provide discounted price and loyalty programs.

How Do Travel Management Companies Work?

Once you understand the difference between a travel agency and a travel management company, you can begin to see the special value a TMC offers. Integrating, centralizing, and often automating different components of modern business travel are how travel management companies develop any organization’s corporate travel program.

If your corporate travel program is unmanaged or lacking clear goals and policies, a travel management company can work with you to establish a travel management plan that fits your strategy.

By helping you examine your existing vendor relationships, rates, travel patterns and processes, a TMC can identify ways to streamline or automate methods, implement actionable data and reporting, while also requiring you with the technology you need to perform your plan and ultimately save money.

With the necessary travel management plan and corporate travel software in place, experienced corporate travel agents, like the travel advisors at Tripfro, can then assist your travelers based on the integrated policies of your corporate travel program. Those policies can also be completely integrated into an online booking tool that meets the needs of your travelers.

How to Choose a Travel Management Company

There are a number of important factors to analyze when trying to find the right travel management company. On a basic level, you want to find a company with relevant experience and an accepted reputation for delivering excellent service. You also require to know that they can tailor their services to your business.

When possible, it is advisable to work with a TMC company that has previous experience in your industry. It is also good to try to establish a corporate travel policy first, before starting the search process. Your chosen company will eventually be able to help you to optimise this, but having a main policy in place will help you find the right fit.

You need to give consideration to your budget and find a company that will deliver what you need at an affordable cost. At the same time, it is important to work with a excellent company, which uses the latest technology. You will also want security that the company will be available to offer support either 24/7 or close to it.

Why Use a Travel Management Company?

Think about how long it takes to find the right hotel for a business travel.

You have so many rules for the perfect hotel:

·        Near the job site/meeting place/convention center

·        Has the number of rooms you need during the right dates

·        Offers parking, car rental discounts, and other amenities

·        Within your budget

Finding a hotel can take quite a while if you’re booking a holiday, but if it’s your job, it’s going to take even more. In the trial to protect your company’s bottom line, you’ll possibly spend days searching.

This is why some HR, finance managers, and even travel managers join the help of an outside company, and why you might consider it, too. Partnering with an agency dedicated to business travel can help you conduct your travel program, saving time and money.

Benefits of Using a Travel Management Company

Travel management companies can be valuable to companies for a wide range of causes. Some of these are clear, while others are more easily overlooked. Below, you will find nine of the main advantage associated with using a TMC company to manage your business travel strategy.

·        Cheaper Flights and Hotels

·        Expert Advice and Insight

·        24/7 Help and Support

·        Assistance With Travel Policies

·        Consolidated Reporting

·        Travel Alerts or Warnings

·        The Use of Modern Technology

·        Greater Peace of Mind

·        More Time for Other Tasks

What is travel management software?

Travel management software (TMS) helps companies plan, track, and consider company travel. TMS usually require travel inventories, travel policies, reporting, auditing, and other services as well.

TMS enables companies to book and manage travel arrangements for employees, while also keeping track of expenses for those travels. TMS helps companies keep their travel policies enforceable and traceable, keeping employees accountable while on business travels.

Other key features and applications build corporate travel policy automation and the ability to integrate travel bills with accounting software for small businesses and multinationals.

The benefits of travel management software

The following are some of the most important benefits of using a travel management tool:

·        Financial insights

·        Minimize errors

·        Automation

·        Cost-efficiency

·        Approval management

Typical features of travel management software

·        Approval workflow

·        Booking management

·        Expense tracking

·        Mobile access

·        Online booking

·        Policy management

·        Real-time alerts

·        Reporting/analytics

·        Restriction management

What is Corporate Travel Management?

Corporate travel management service is used by a corporate organization to help manage their business travel plan. All functions related to authorize company’s travel for employees, customers, vendors, and business partners are addressed under corporate travel management.

Corporate travel management is important in assisting businesses in fully managing and understanding their travel management strategy, and it offers a variety of services, including management information to help you understand areas where you can save money, account management to offer advice, and comprehensive review packs.

Effective corporate travel management begins with complete insight into when and where employees are travelling, as well as the necessary tools in place to assure business trip continuity and provide that the procedure is carried out smoothly in conformation with regulations.

What are the benefits of corporate travel management company?

A good corporate travel management company can help you in developing, adjusting, and improving your travel policy. A more consistent method, in turn, aids in the streamlining of everything from standardized expense reporting to a more efficient booking process. It requires value to corporate travel management companies for a variety of reasons.

·        Expert Advice and Insight

·        Budgeting and Cost Saving strategies

·        A dedicated support team with 24/7 Help and Support

·        Assistance With Travel Policies and Travel Management

·        The Use of Modern Technology

·        Consolidating Reporting

·        Creating and Integrating Travel Policies

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